Little by little the restrictions kept on increasing due to the novel coronavirus and now this has become the new normal. Besides the prevalent security guidelines of the office, new safety measures must also be implemented to reduce the spread of coronavirus. According to the experts, using the best safety guides can help in determining the crucial updates that may be necessary to understand various changes that are needed to make the office buildings and the employees working within safe.
Office buildings, where a huge number of people work together are the prime places where such kinds of viruses can spread. This is because many people come and go all through the day and they use the same common passages such as elevators, lobbies, security points and such others. When we go back to work after this lockdown ends, we must ensure that there are some extra safety protocols for making the business environment safer for both employees as well as clients.
Reducing the chance of spreading coronavirus
The first thing that has to be done for stopping the spread of coronavirus is to make sure that the germs cannot enter the workplace. There are some safety tips that has to be followed so that no worker of the firm can transmit the virus within the office.
- The staff and employees must be made aware of the physical signs and symptoms of being affected by the novel coronavirus. It’s viable if every office can deploy a dedicated member of the HR for answering various questions like what they should do, where they should go and how they deal with the situation if they are exposed to or get affected by COVID-19.
- If there is any employee who doesn’t feel good health-wise, should be encouraged to stay home rather than coming to office for work. This will stop the spread of viruses in the office. The policies pertaining to sick leave must be made more flexible and additional sick leave must be given to employees who become afflicted by this disease.
- There should be zero body contact particularly for people who have a high risk for spreading the disease. If possible, motivate your workers to work from remote places and in case it is not plausible, then they should be given isolated workstations inside the office. The employees should wear masks for covering their nose and mouth and if required, personal protective equipment for working.
- Though handshaking has become very obvious in our daily lives, it is best to avoid it by all means. During the pandemic, there can be no way worse than greeting a person by shaking hands with him.
- Business travel should be suspended and in case it becomes very essential, then the concerned person must follow self isolation protocols properly.
- The office should also supply the employees and staff members with antimicrobial tissues, soaps, handwash and hand rubs that are always available to all of them.
Maintaining social distancing within the workplace
Giving more emphasis to physical distancing has proved to be the key to prevent the transmission of the coronavirus. It should be maintained as a continuous protocol after the lockdown ends. With physical distancing becoming normal amongst us it is expected that the layout of offices would also change to a great extent. With larger spaces and fewer people, it is expected that the coronavirus will definitely modify the office designs and the people working all across the globe. Now, the question arises how to implement all these things within a short time frame and with limited resources. So, here lies your answer:
- The first thing a firm can do is to offer remote services if possible and alter the pickup and delivery services in such a way that there is zero physical contact.
- Divide the work schedules in such a way that the number of employees working together at once are reduced. You can have a certain percentage of your employees work remotely for a week or so and then have them come to office for the next space of time and continue the cycle in this way. Make sure that the office is thoroughly sanitised in between work shifts.
- The work sites should be configured in such a way that you can make room for both telework and online work. There should be a limited number of people working in the office at once, also there should be no on-site meetings and no visitors should be allowed unless it is very important. The meeting zones and workstations must be set up with the right technological assistance so that people from remote locations can collaborate.
Most importantly, every office must have a well documented guideline for the staff members that they must follow as they join office. The best way you can achieve this is to rule out all the threats to the safety and security of the office by keeping up with the regulations of the government and local health bodies.